The EIB, the European Union's bank, is seeking to recruit for its Legal Directorate (JU) – Coordination Unit (COORD) at its headquarters in Luxembourg, a:
Coordination Officer/Analyst for IT Applications
This is a full time position at grade 4/5 The term of the contract will be 4 years. Panel interviews are anticipated for the end of April The EIB offers fixed-term contracts of up to a maximum of 6 years, according to its business needs, with a possibility to convert to a permanent contract, subject to organisational requirements and individual performance.
Purpose Within the Coordination of the Legal Directorate, the (Associate) Coordination Officer for IT applications will coordinate the maintenance, assistance, development and deployment of IT applications for the Legal Directorate in coordination with another IT Officer, liaising with the legal Department(s) / Division(s) and ensuring successful final delivery. S/he will advise JU Management on the modernisation and efficiency of the Directorate in relation to IT matters and act as an interface with the IT Department
Operating Network The Coordination Officer/Analyst for IT Applications reports to the Head of the Coordination and on projects / assignments to JU Directors, working in close collaboration with JU divisions and various other counterparts. S/he drives contributions needed for ensuring that the Directorate has customer friendly and effective IT applications supporting legal processes, and collaborates closely with the IT Department on the development and delivery of such applications. Main network includes: JU management, Coordination & IT Officer, Knowledge Management Specialist, working groups, JU internal clients, IT Services, and external consultants.
- Define, on a continuous basis, the needs of the JU Directorate for IT applications and how they can be best met internally or via outsourcing, ensuring final delivery, assistance / maintenance and monitoring satisfaction
- Find ways to optimise / integrate existing technology and projects, taking into account the needs of the Legal Directorate relative to the overall IT environment of the Bank; propose feasible innovations
- Play the role of change agent / innovator, taking particular care of the population of lawyers, paralegals and legal assistants: foster best practices, automation of templates / documents and workflows, digitalisation, efficiency, customer -friendliness of applications, optimal structure and use of internal / external data-bases, archives, intranet
- Lead and / or participate in projects related to IT applications for the Legal Directorate, taking care of all their components (e.g. liaison with lawyers, legal needs / specifications, final deliverables, pilots, testing, documentation, information / training on new legal applications, assistance, assurance of customer -friendliness and internal customer -satisfaction, support to lawyers’ working groups)
- Ensure local maintenance and assistance to internal clients concerning existing IT applications, liaising with central IT-Services
- Coordinate inputs needed for mapping, standardising, controlling, and automating legal processes and related documents / templates / electronic records / archives
- Be subject - matter expert for the definition of records (EIB business glossary) and play the role of document / record steward for the Legal Directorate, liaising with lawyers on all activities related to legal processes (e.g. internal control framework for risk management of processes, manuals of procedures, coordination of the digitalisation of archives, confidentiality policy, …)
- Collaborate on all above responsibilities in particular with the other Coordination & IT Officer and the JU Knowledge Management Specialist
- Flexibly contribute to other tasks that may be assigned by the Head of Coordination
- University degree, preferably in Law and / or in another area relevant to the job
- At least 3 years of successful relevant professional experience in a similar job
- Proven track record in ensuring development and successful implementation, assistance and maintenance of IT applications relating to legal documentation, ideally acquired at major law firms and in organisations similar to the EIB
- Project management and business analysis skills will be a distinct asset
- Excellent knowledge of IT applications relating to legal documentation and related best-practices
- Knowledge of IT applications used by the EIB will be a distinct asset (e.g. HotDocs, Sharepoint, Opentext / GED, SERAPIS / Lending application, PeopleSoft Time & Labour, Drupal / Intranet, Business Objects, market -leading legal data -bases, standard MS office-applications)
- Excellent organisational skills and ability to prioritise and meet deadlines, with strong result and customer orientation
- Understanding of the operational, institutional, and legal framework of the EIB or similar organisations
- Understanding of the EIB ’s mission, organisation and activities
- Excellent knowledge of written and spoken English and a good command of French (*)
- Achievement Drive: continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.
- Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.
- Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.
- Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules.
(*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not yet be proficient in French. If selected, such candidates will be hired on the condition that they build up rapidly knowledge of French and accept that their future career in the EIB may be subject to the attainment of sufficient proficiency in both of the Bank's working languages. Deadline for applications: 11th March 2018
We believe that Diversity is good for our people and our business. We promote and value diversity and inclusion among our staff and candidates; irrespective of their gender, age, nationality, race, culture, education and experience, religious beliefs, sexual orientation or disability